Job Description & Requirements
- Answer/reply / direct phone calls, emails and correspondences; letters and documents collection.
- Provide administration support such as data entry, sorting and filing of documents
- Monitor / maintain / order office supplies, ensure sufficient office supplies and timely replenishment
- Support colleagues who are working from home/outside of the Singapore office, including scanning, filing documents, computer connecting etc
- Issue invoices
- Prepare salary slips and CPF submission for clients
- Documentation and simple processing duties
- Provide general support to visitors
- Act as the point of contact for internal and external clients
Requirements
- Proven experience as an administrative assistant, virtual assistant or office admin assistant
- Knowledge of office management systems and procedures
- Working knowledge of office equipment, like printers and fax machines
- Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
- Excellent time management skills and the ability to prioritize work
- Attention to detail and problem-solving skills
- Excellent written and verbal communication skills
- Strong organizational skills with the ability to multi-task