About the role
We are seeking a highly organised, discreet, and resourceful Executive Assistant to provide executive and administrative support to the Manager, CEO Office. The role manages schedules, meetings, correspondence, executive briefings, documents, follow-up activities, and confidential CEO Office priorities.
Key responsibilities
- Manage schedules, meetings, appointments, reminders, and business engagements for the Manager, CEO Office
- Review meeting requests, identify conflicts, and coordinate priorities and preparation time
- Arrange meeting logistics, participants, venues, virtual links, and supporting materials
- Handle schedule changes promptly while maintaining professional communication
- Prepare agendas, participant information, meeting briefs, presentations, meeting packs, and other supporting documents
- Research the meeting context and draft practical speaking guidance for the CEO or Manager, CEO Office
- Draft opening remarks, short speeches, key talking points, anticipated questions, and suggested responses when required
- Attend selected meetings and accurately record key discussions, decisions, action owners, and deadlines
- Maintain action and decision trackers and follow up diplomatically on outstanding matters
- Act as a professional point of contact for internal departments, business partners, vendors, and other stakeholders
About you
- Diploma or degree in Business Administration, Management, Communications, or related discipline
- At least 3 years of relevant experience in executive support, administration, business coordination, secretarial support, or a comparable role
- Experience supporting senior management, directors, business owners, or C-suite executives is preferred
- Experience working in a fast-paced and confidential environment is advantageous
- Strong spoken and written English and the ability to communicate effectively in Mandarin. Malay is an advantage
- Excellent organisation, scheduling, prioritisation, research, and follow-up skills
- Strong business writing and the ability to prepare executive briefings, speaking points, and draft speeches in a clear, appropriate, and audience-sensitive manner
- Good judgement in identifying what should be communicated, what requires caution, and what must be escalated for approval
- High level of discretion, integrity, confidentiality, and sound judgement
- Proficiency in Microsoft Outlook, Teams, Word, Excel, PowerPoint, and other relevant digital tools