Job Responsibilities Sales Administration * Provide administrative support for daily Sales operations and customer account activities. * Prepare and process rental agreements, renewal agreements, endorsement letters and other sales-related documents. * Update and maintain customer, driver and contract information in the company system.
* Ensure contracts and supporting documents are properly scanned, uploaded, filed and archived. * Coordinate insurance activation and issuance of cover notes to the relevant parties. * Conduct company and individual searches through approved platforms when required. * Raise purchase orders and support vehicle purchase administration.
* Assist with billing verification, supplier invoice submission and preparation of supporting files. * Assist with weekly and monthly Sales reports, customer activities and departmental initiatives. * Provide backup coverage for essential Sales Administration duties during staff absence.
* Perform other Sales administrative duties assigned by Management. Corporate Reporting, Sustainability & Risk Coordination * Coordinate the collection and consolidation of information required for sustainability, risk and corporate reporting. * Maintain reporting trackers, supporting records and submission schedules.
* Follow up with relevant departments on outstanding data, reports and action items. * Assist in preparing management reports, presentations and materials for Group Office submissions. * Support the updating of sustainability KPIs, risk registers and related documentation. * Coordinate follow-up actions arising from risk, audit, governance and business continuity reviews.
* Support sustainability and risk awareness activities or initiatives when required. * Escalate overdue submissions or matters requiring Management attention. Job Requirements * Diploma in Business Administration, Business Management or a related discipline. * Preferably 2 to 4 years of experience in sales administration, business support, operations coordination or reporting.
* Strong administrative, organisational and stakeholder coordination skills. * Good proficiency in Microsoft Excel, PowerPoint and Microsoft Office applications. * Meticulous, resourceful and able to manage multiple deadlines independently. * Good written and verbal communication skills.
* Exposure to sustainability, ESG, risk, compliance, audit or governance work will be an advantage but is not essential. * Experience with contract management, procurement or enterprise systems will be an advantage