Overview
The job holder is responsible for providing administrative support for the Department of Paediatrics.
Key Job Responsibilities
- Manage claims/ billings efficiently, ensuring timely disbursement while adhering to policies and avoiding administrative delays, audit issues or complains.
- Manage Onboarding/ off boarding: Close monitoring and co-ordination with RO on all types of staff onboarding.
- IT assets management of hardware, tracking of assets for the department.
- Doctor’s cfte tracking, ensuring all documents are filed and tracked.
- Comprehensive secretarial support to Clinical HOD including organising and scheduling department meetings (Operations and Administrative meetings).
- Mange IO/ research grants utilisation, claims and workflow.
- Manage office repairs and minor renovation projects.
Secondary Job Responsibilities
- Cross coverage when colleagues are away on leave.
- Any other duties as assigned.
Job Requirements
- Diploma in Accountancy/ Business Administration.
- At least 3 years of working experience.
- Strong analytical skills, good time management, responsive and result orientated.
- Ability to manage multiple tasks, prioritise responsibilities and meet deadlines.
- Proficiency in MS Office Suites (Excel, Word, PowerPoint).
- Good communication and interpersonal skills.
- Able to manage confidential information with discretion.