Responsibilities
Tender Management
- Monitor tender opportunities through GeBIZ and client procurement portals.
- Maintain tender tracking records and submission deadlines.
- Coordinate with Project Directors, Project Managers and internal teams on tender submissions.
- Prepare and compile tender documents, company profiles, project references, CVs and manpower schedules.
- Assist with fee proposals, financial schedules and tender pricing.
- Coordinate tender clarifications, interviews and presentations.
Financial & Commercial Administration
- Prepare financial summaries, revenue reports and management reports.
- Track project budgets, consultancy fees, invoices and outstanding payments.
- Liaise with Finance on billing and payment matters.
- Maintain project financial and commercial records.
Business Development & Marketing Support
- Prepare and update company profiles, corporate presentations and marketing materials.
- Maintain records of completed and ongoing projects.
- Coordinate business development proposals and client presentations.
- Track prospective clients, business opportunities and follow-ups.
- Support client meetings and networking activities.
Personnel CV & Resource Database Management
- Maintain a centralised database of staff CVs and qualifications.
- Update professional registrations, certifications and project experience.
- Coordinate with Project Directors and HR to obtain updated staff information.
- Customise CVs according to tender requirements.
- Prepare project organisation charts and manpower deployment schedules.
Executive & Corporate Administration
- Provide administrative support to the Managing Director.
- Prepare correspondence, reports, meeting materials and PowerPoint presentations.
- Coordinate management meetings and follow-up actions.
- Maintain filing systems for tender, contractual, financial and corporate documents.
- Monitor deadlines and coordinate with internal and external stakeholders.
- Handle confidential company information.
Job Requirements
- Diploma or Degree in Business Administration, Construction Management, Marketing, Finance or related disciplines.
- Preferably 3–5 years of relevant experience.
- Background in tender administration, executive support, business development or corporate administration.
- Construction, engineering, architecture, QS or project management consultancy experience is advantageous.
- Familiarity with GeBIZ and Singapore public-sector tender procedures is preferred.
- Experience preparing tender proposals, company profiles and personnel CVs is an advantage.
- Proficient in Microsoft Excel, Word and PowerPoint.
- Strong Excel skills for financial tracking and reporting.