- Job Summary
Responsible for the day-to-day HR and administrative functions of the company, including recruitment, payroll coordination, employee claims, attendance and roster management, employee records, and general HR administration. The role requires a hands-on, organised, and responsible individual who can work independently and support the company’s daily operations.
- Key Responsibilities
A. Recruitment & Manpower Planning
- Coordinate recruitment activities, including job postings, resume screening, interview arrangements, and candidate follow-ups.
- Liaise with department heads on manpower requirements.
- Prepare employment offers and coordinate onboarding for new employees.
- Maintain recruitment records and monitor staffing needs.
B. Payroll & Staff Claims
- Prepare and verify payroll information, including attendance, overtime, allowances, and deductions.
- Process staff claims and payment vouchers, ensuring proper documentation and approvals.
- Coordinate with Finance on payroll processing and employee payments.
- Maintain accurate records of staff claims and payroll-related documents.
- Assist with CPF contributions and other statutory submissions.
C. Attendance, Leave & Staff Roster
- Maintain employee attendance, leave, and overtime records.
- Prepare and coordinate work schedules for retail staff and part-time employees.
- Monitor attendance and follow up on discrepancies.
- Assist in arranging replacement manpower when required.
D. Employee Records & HR Documentation
- Maintain employee personal files and HR databases.
- Prepare employment contracts, appointment letters, confirmation letters, and other HR documents.
- Monitor probation periods, contract renewals, and work pass expiry dates.
- Coordinate employee onboarding, confirmation, re-contracting, and offboarding.
- Ensure employee records are accurate, up to date, and confidential.
E. Employee Relations & HR Compliance
- Respond to employees’ HR-related enquiries.
- Communicate HR policies, procedures, and company announcements.
- Assist in resolving routine staff matters and escalate complex issues to management.
- Ensure HR practices comply with Singapore employment legislation and relevant statutory requirements.
- Assist with work pass applications and renewals where applicable.
F. General Administration
- Provide administrative support to management and other departments.
- Assist in organising staff activities and employee engagement initiatives.
- Review and improve administrative processes to enhance efficiency.
- Perform other HR and administrative duties as assigned.
- Job Requirements
- Diploma in Human Resource Management, Business Administration, or a related discipline.
- Preferably 1–3 years of relevant HR or administrative experience. Candidates with less experience may also be considered.
- Familiarity with Singapore employment practices and statutory requirements.
- Proficient in Microsoft Office, particularly Excel and Word.
- Good communication, organisational, and interpersonal skills.
- Meticulous, responsible, and able to maintain confidentiality.
- Able to work independently, manage multiple tasks, and meet deadlines.
- A proactive team player with a positive working attitude.